- Initiating Stage
Purpose:
To define a new project or phase by obtaining authorization to start the work.
Key Activities:
Develop the Project Charter: A document that formally authorizes the project and provides the project manager with authority to use resources.
Identify and analyze stakeholders: People or organizations who can affect or are affected by the project.
Deliverables:
Project Charter
Stakeholder Register
Outcome:
The project is officially recognized and resources are allocated.
- Planning Stage
Purpose:
To establish the total scope of the project, define objectives, and develop the course of action required to attain those objectives.
Key Activities:
Define scope, objectives, and requirements
Develop detailed Project Management Plan including:
Scope Management Plan
Schedule Management Plan
Cost Management Plan
Quality, Resource, Communications, Risk, Procurement, and Stakeholder Management Plans
Develop Work Breakdown Structure (WBS)
Identify risks and create a risk management plan
Estimate time, cost, and resources
Deliverables:
Project Management Plan
WBS
Risk Register
Schedule and Budget Baselines
Communication Plan
Outcome:
A comprehensive roadmap is created for executing and controlling the project.
- Executing Stage
Purpose:
To complete the work defined in the project plan to meet the project objectives.
Key Activities:
Acquire and manage the project team
Assign tasks and execute project activities
Ensure quality assurance
Manage stakeholder engagement and communications
Conduct procurements and manage contracts
Implement risk responses
Deliverables:
Deliverables as per the scope
Team performance assessments
Change requests
Work performance data
Outcome:
The project deliverables are developed and completed according to the plan.
- Monitoring & Controlling Stage
Purpose:
To track, review, and regulate the project’s progress and performance and identify any areas where changes to the plan are required.
Key Activities:
Monitor project performance using KPIs (e.g., cost, schedule, quality)
Perform earned value analysis (EVA)
Control scope, schedule, costs, and quality
Manage changes via Integrated Change Control
Monitor and manage risks and communications
Deliverables:
Performance reports
Change logs
Updated project documents
Forecasts
Outcome:
Variances from the plan are identified and corrective actions are taken.
- Closing Stage
Purpose:
To finalize all project activities, formally close the project or phase, and hand over deliverables.
Key Activities:
Confirm project deliverables are accepted by the customer
Obtain formal sign-off
Release project resources
Conduct lessons learned and project evaluation
Archive project documents
Deliverables:
Final product/service/result
Project closure report
Lessons learned documentation
Formal acceptance
Outcome:
The project is officially completed, and knowledge is captured for future use.